Compliance

Our Compliance Approach

At TradingDocs.AI, we're committed to helping international trade professionals streamline document processing while adhering to global compliance requirements. We've designed our platform with compliance best practices in mind to support your organization's needs.

International Trade Document Compliance

International trade involves complex documentation requirements that vary by country, product type, and trade agreements. TradingDocs.AI helps organizations maintain compliance with trade regulations by:

• Detecting inconsistencies across shipping documents that could lead to customs delays or penalties
• Identifying missing information required for specific trade routes or product categories
• Maintaining secure audit trails of all document processing activities
• Supporting document retention requirements for various jurisdictions
• Enabling validation against country-specific regulations through customizable rule-based checks

Document Discrepancy Detection

Our platform automatically identifies inconsistencies between related trade documents, helping prevent compliance issues before they occur:

• Cross-validation of key fields across Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin
• Validation of product descriptions, HS codes, quantities, and values
• Checking for consistency in shipping information, container numbers, and seal numbers
• Verification of dates, parties involved, and delivery terms

Data Protection Practices

We implement strong data protection practices in our platform:

Privacy-First AI Implementation

TradingDocs.AI uses AI technology in a privacy-first manner:

• Document processing occurs within your own environment using AWS Bedrock AI agents
• Your documents are never used to train our models
• Data processing follows data minimization principles
• Customer data is logically segregated to maintain separation between organizations

Compliance Tools

We provide tools to help your organization maintain compliance:

• Customizable Rules Engine: Define your own compliance rules based on product types, origins, and destinations
• Document Retention Controls: Set appropriate retention periods for different document types
• User Activity Reports: Track who accessed which documents and what actions were taken
• Discrepancy Reports: Generate reports of all detected inconsistencies across trade documents
• Export Functionality: Export data and audit logs for compliance documentation purposes

Continuous Improvement

We continuously monitor changes in international trade regulations and update our platform to help you adapt to evolving compliance requirements. Our team works closely with customers to understand their specific compliance needs and incorporate relevant features into our product roadmap.

Compliance Resources

Contact Our Team

Last Updated: April 1, 2025