What a document check returns
This is the report a check sends you, as it arrives by email: the documents it read, whether they can be presented, and every discrepancy with what was expected and what was found.
Sample data: the companies, the shipment, the credit and every number are invented. The layout is the real one.
Letter of Credit Validation Report — Pre-Submission Review
Shipment ID: sess_sample0142
Documents Validated (7):
- ✓ SWIFT MT700 Documentary Credit SAMPLE-LC-0142
- ✓ Commercial Invoice INV-0142 - Mesa Valley Exports to Desert Crest Foods LLC
- ✓ Bill of Lading SAMPLE-BL-0142 (Original and Copy Sets)
- ✓ Packing List PL-0142 - Mesa Valley Exports
- ✓ Certificate of Origin - Mesa Valley Exports
- ✓ Lab Analysis Report LAB-0142 - Skimmed Milk Powder
- ✓ Health Certificate HC-0142
⚠ Documents Not Ready for Submission
The presentation has discrepancies a bank would likely refuse. The lab analysis report shows a total plate count of 14,000 CFU/g against the maximum of 10,000 CFU/g in 46A.4. The commercial invoice shows a net weight of 22,064 lbs, while the bill of lading and the certificate of origin show 22,046 lbs. The certificate of origin carries a different shipment date and a different spelling of the consignee. Timing is compliant: on-board date 12-Mar-2026 is within the latest shipment date of 15-Mar-2026, and presentation is due by 02-Apr-2026.
Issues to resolve: Lab report LAB-0142 shows total plate count 14,000 CFU/g; 46A.4 allows at most 10,000 CFU/g, Invoice INV-0142 shows net weight 22,064 lbs; the B/L and certificate of origin show 22,046 lbs
Next steps: Obtain an amendment or the applicant's acceptance of the lab result before presentation, Reissue the commercial invoice with net weight 22,046 lbs, Have the certificate of origin reissued with shipment date 12-Mar-2026 and consignee Desert Crest Foods LLC, Add the credit number to the packing list, Present all documents by 02-Apr-2026
Summary Statistics
6 Total Issues | 1 Critical | 1 High | 3 Medium | 1 Low |
| # | Document / Field | Expected vs Found | Severity |
|---|---|---|---|
| 1 | Lab Analysis Report LAB-0142 Total Plate Count (46A.4) The result is above the limit stated in the credit. Written as 1.4 x 10^4 on the report, read as 14,000. | Expected: Total plate count at most 10,000 CFU/g Found: 1.4 x 10^4 CFU/g (14,000 CFU/g) | Critical UCP 600 Art. 14(d) |
| 2 | Commercial Invoice INV-0142 Net Weight The invoice conflicts with the transport document and the certificate of origin. | Expected: 22,046 lbs (bill of lading, certificate of origin) Found: 22,064 lbs | High UCP 600 Art. 14(d) |
| 3 | Certificate of Origin Shipment Date The date conflicts with the on-board date of the bill of lading. | Expected: 12 Mar 2026 Found: 15 Mar 2026 | Medium UCP 600 Art. 14(d) |
| 4 | Certificate of Origin Consignee Name Likely to be queried; correct to the name in the credit. | Expected: Desert Crest Foods LLC Found: Desert Crest Food LLC | Medium UCP 600 Art. 14(d) |
| 5 | Packing List PL-0142 Credit Number (47A.2) The credit asks for its number on every document. | Expected: SAMPLE-LC-0142 shown on the document Found: Credit number not shown | Medium UCP 600 Art. 14(d) |
| 6 | Packing List PL-0142 Weight Units Not a discrepancy by itself; the same unit on every document avoids a query. | Expected: lbs, as on the invoice and the bill of lading Found: kg only (10,000 kg net) | Low |
TradingDocs.AI — Automated Trade Document Processing
Requested by: operations@mesavalleyexports.example
How it reads a document
It reads each document the way a person does, not as plain text recognition. In the sample, the lab report calls the figure total plate count and writes it as 1.4 × 104. The credit says at most 10,000 per gram. It knows that is the same count, 14,000, and that the limit is exceeded.
Beyond the credit, the rules can be yours: rules for the target country, your company, one customer, or one shipment. Shipping instructions come with ready-made checks as well.
What happens with a finding
Every finding shows what was expected, what the document says, and the rule behind it. Your team resolves it in your workspace, and the record keeps who did it and when. The AI reads and flags. A person has the last word. Your documents are never used to train AI.
See it on your own documents
Send a question, or pick a time and bring a set of documents from one shipment.
Have a letter of credit and its documents at hand? Run a free check.